Business Term Papers - Current Trends in Office Automation

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Everyone has experienced the futz factor. It is most common when you have had to master and set up new software. Typical is the circumstances in which you have just spent a lot of time learning a specific computer program. You finally get things working just fine, but then rush out to get the new, upgraded version, charmed by flashy sales ads. Once you figure out how to install the new version you reveal to your horror that the new program can't read your old files. You end up frittering away even more time trying to resolve that problem, only to discover days later that the manual that came with the upgrade forgot to tell you about a big step you were presumed to do during installation. [http://www.jacc.com/articles/travel4.htm]

In February, this year, the US Labor Department released new productivity numbers for the final three months of 2001 and the figures were astonishing. In spite of the economic downturn during the year, proficiency gains didn’t dwindle. The 3.5 percent annual growth rate for the period is well above 2.6 percent average rate for the late nineties. The US Labor Department traces non-farm business output-per-worker, which interpret to productivity per employee. At this point in time, with the economy bottoming out, planners and corporate strategists are looking back and trying to detect the key to the gains in productivity.

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The impact of technologies including the use of software systems on the economy is far reaching. Factory and office automation has helped consolidate the redundant work of employees so much so that fewer people are needed to do the same job, and they can do it in a more orderly and efficient way. For instance, FedEx has equipped trucks with state-of-the-art messaging systems and hand-held that help managers route trucks in a more effective way. The use of technology has supported the company consolidate its operations. In many cases, for instance the computerization of banks and railway reservations, the same number of people are able to do a variety of tasks, leading to a improved aim of customer service and satisfaction. In a classic example of eating one’s own cooking, software engineers are gaining from the use of tools of productivity, including the use of RAD (rapid application development) tools. [Productivity gains shoot up in spite of downturn]

Dr. Langemo says that a business that doesn't have a plan for protecting its important records may find itself in deep water when catastrophe clouts. He delineate the necessity to 1) Make a pledge to business continuation planning, 2) Implement a program, 3) Name a coordinator of business continuation planning, 4) Form a records management program and name a records manager, 5) Learn what requires to be included in a business continuation plan.

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In a hustle to meet project deadlines, if one does not manage information relating to projects effectively, they will have a hard time finding what they need when they need it. By grading projects and their associated paperwork into an easy-to-use system, you can gain command over your time and eliminate the last-minute rush. According to Dr. Langemo, getting control of paper records should be a high priority. Paper records make up 80% to 90% of the recorded information in small and large companies. The consumption of paper in offices throughout the United States keeps on increasing at the rate of about 15% per year. Digital technologies have created a mythos that we'll use less paper however, the present office technology are paper producing technologies. The formidable task is not the elimination of paper, but rather the suitable management of paper-based records. The filing systems for paper records have full-fledged grown without much planning or ongoing management mindfulness. Frequently, the results are stuffed file cabinets, crammed file folders, recklessly maintained file organization, worn folders, a mixture of handwritten and computer-printed or typed labels, and the lack of file guides, color-coding and a charge-out or tracking system. Because of failure to make periodic purges a preference and the deficiency of an authorized retention schedule, the volumes of paperwork retained are more than double what really crave to be kept. [http://www.organized-living.com/briefs.html]


 

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